Unable To Manage Parallel Sprints

Vijayan Ashokkumar
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March 10, 2024

I am managing a Website Project.

All 3 teams under the project (UX/Design, DEV and Content) manage their own Jira Project and board.

Decision has been made to combine all teams under one Jira Project (DEV Jira Project for which I am an ADMIN too)

Under the Dev Jira Project, I have created 2 additional Boards, one for UX/Design and another for Content.

Board Filter for UX/Design team is project = <Project ID> AND component = WEB-UXD OR labels = WEB-UXD ORDER BY Rank ASC . This filter is successfully showing the issues that I have created with WEB-UXD as the component and label. The backlog is also showing the issues that I have created with WEB-UXD as the component and label. 

Board Filter for Content team is project = <Project ID> AND component = WEB-Content OR labels = WEB-Content ORDER BY Rank ASC. This filter is successfully showing the issues that I have created with WEB-Content as the component and label. The backlog is also showing the issues that I have created with WEB-Content as the component and label.

Since the Dev team is already using the current Jira Project from the beginning of this initiative, the board filter for Dev team is project =<Project ID> ORDER BY Rank ASC. This filter is also showing the issues that I have created for UX/Design team (with WEB-UXD as the component and label) and Content team (with WEB-Content as the component and label). The backlog is also showing all issues including the once that I have created with WEB-UXD and WEB-Content as the component and label.

Now I want the DEV Board/Filter/Backlog to not show the issues that I have created for the UX/Design and the Content Team.

 

Issue 1: Updated the Dev Board filter to project =<Project ID> AND Component not in (WEB-UXD, WEB-Content) ORDER BY Rank ASC. This is not returning me the correct results. I want to see all issues under this project except the issues tagged as WEB-UXD and WEB-Content on components.

 

Issue 2: both UX/Design and Content board shows their own backlog with the issues tagged as WEB-UXD and WEB-Content on components. But the Create Sprint button is disabled on these 2 new boards I have created. I see a pop up message as "You need the Manage Sprints permission for all projects in the origin board to create a sprint". But I am able to see the Create Sprint button on the Dev Board.

 

Need help to resolve the above 2 issues.

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David Nickell March 10, 2024

This one is difficult to answer without actually tinkering with the JQL to see the results in action.  That said, 

A. >> If you have an "OR" in your JQL, be sure to surround the different conditions with Parenthesis.   

  • project = <Project ID> AND component = WEB-UXD OR (labels = WEB-UXD)
  • is very different from  
  • project = <Project ID> AND (component = WEB-UXD OR labels = WEB-UXD)

B.>> I don't like this, but in your first problem you are basically saying you want to exclude issues tied to the two components.   If coding all the components you DO want to include isn't reasonable, you may have to create a not in sub select type solution.  "AND ISSUEKEY NOT IN (ISSUE KEY IN (COMPONENT = XXX or YYY))" .   (Like I said -- need to tinker with the concept and JQL)

C.>> if you are going to manage SPRINTS that cross projects ,make sure you have MANAGE SPRINTS permission in both.

I know this is more information than a solution... hopefully it will give you some direction. 

 

Vijayan Ashokkumar
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March 11, 2024

@David Nickell Thanks for spending your valuable time responding to my question.

I was able to able to resolve Issue 1 by doing the below modifications to the filter and the Dev Board Backlog is now showing me all issues under this project except the issues tagged as WEB-UXD and WEB-Content on components.

project = <Project ID> AND (Component is EMPTY OR Component = WEB-DEV OR Component != WEB-UXD AND Component != WEB-Content) ORDER BY key DESC

 

I was also able to resolve Issue 2 by doing the below modifications to the filter and the create sprint button is now visible.

project = <Project ID> AND issuetype not in (Objective) AND (Component = WEB-UXD OR labels = WEB-UXD) ORDER BY Rank ASC

project = <Project ID> AND issuetype not in (Objective) AND (Component = WEB-Content OR labels = WEB-Content) ORDER BY Rank ASC

 

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