Create
cancel
Showing results for 
Search instead for 
Did you mean: 
Sign up Log in

Next challenges

Recent achievements

  • Global
  • Personal

Recognition

  • Give kudos
  • Received
  • Given

Leaderboard

  • Global

Trophy case

Kudos (beta program)

Kudos logo

You've been invited into the Kudos (beta program) private group. Chat with others in the program, or give feedback to Atlassian.

View group

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Sharing Dashboards as an Administrator

We have groups of users that do not have the ability to share dashboards or browse people / groups for security reasons. Is there a way for an administrator to see the individual dashboards created by a user and share them on their behalf.

Dashboard management seems pretty limited even for a global admin.

2 answers

1 accepted

1 vote
Answer accepted
John Funk Community Leader Jan 29, 2021

Hi Jonathan,

The Administrator will have to be the owner of the Dashboard in order to share it with others. Only the owner can make changes or share Dashboards. 

There is a request for multiple people to be able to manage those here:

https://jira.atlassian.com/browse/JRACLOUD-17783

You can vote for it and follow along. 

So... this doesn't help, but on a sidenote, all last year I was only working in Cloud, so I was surprised (or forgot) that shared editing of Dashboards is available in Server/Data Center. Here's that corresponding bug: https://jira.atlassian.com/browse/JRASERVER-17783

And the Release Notes for it:
https://confluence.atlassian.com/jirasoftware/jira-software-7-12-x-release-notes-953676636.html#JiraSoftware7.12.xreleasenotes-filters

Maybe someday this comes to Cloud as well.

Daniel Ebers Community Leader Jan 29, 2021

While the idea is good and I appreciate the intention that it was brought to Jira Server this week I fell into this trap with a team:
https://jira.atlassian.com/browse/JRASERVER-61158

So the use, currently, is limited by the bug.

To summarize in a few words: an user shared the element (giving a colleague edit permissions). Both of them are NOT in the same team.
Therefore the colleague which was granted edit permissions can NOT save the edited filter as an error message appears.

So from the looks and if I did not get something wrong sharing the edit permission only works as long as the other user is in the same team (technically speaking: group).

John Funk Community Leader Jan 30, 2021

@Jonathan Blackwell  - were you able to change ownership and share the dashboard?

Only of dashboards that are not private. So I don't think my scenario is achievable at the moment with the permissions I want the users to have. Marking your answer as the solution, though that feature request is from 2009 so I doubt it will be changed.

Like John Funk likes this
0 votes
Guilhem Dupuy Community Leader Jan 29, 2021

Hello @Jonathan Blackwell ,

You can do it by clicking on Dashboards => View all Dashboards. 

Then, in the options, you can Edit and Share the Dashboard, even of a private Dashboard created by another user if you're an Admin.

 

Let me know if it helped,

Guilhem

@Guilhem Dupuy That's what I was hoping, but I am logged in as a Org/Site Admin and on that page can only see previously shared dashboards. I had a user next to me create a new private dashboard and it does not show up in the list.

Suggest an answer

Log in or Sign up to answer
DEPLOYMENT TYPE
CLOUD
PRODUCT PLAN
STANDARD
PERMISSIONS LEVEL
Site Admin
TAGS
Community showcase
Published in Jira

Announcing the waitlist for Jira Work Management

Hey there Cloud Community members! We’re excited to give you the first glimpse of the new home for business teams on Jira — Jira Work Management. Jira Work Management is the next generation of J...

159 views 3 7
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you