Send email when version release date is near

Tamir Melamed March 4, 2024

I want to write automation that sends email notice when version release date is coming (let's say 3 days before) for unreleased versions only of course.

 

Bonus:

how to check how many issues assigned to this version (fix-version field)?

2 answers

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Megha Rajanna_EMPYRA
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March 4, 2024

hi @Tamir Melamed  

Create a automation rule to send an email 

  • Trigger: Scheduled (e.g., daily)
  • Conditions:
    • Version status is unreleased
    • Release date is within 3 days
  • Actions:
    • Send email notification to relevant stakeholders

By setting up this automation rule, you'll automatically send email notifications when a version's release date is approaching. Adjust the conditions and actions as needed to fit your specific requirements.

To check the version, use this JQL: project = "YourProjectKey" AND fixVersion = "YourVersionName"

 

Thank you

 

Tamir Melamed March 4, 2024

Thanks.

But i don't want to check for a specific version but for all unreleased versions, if release date != NULL AND duedate < 3d --> send mail

Marc Koppelaar
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March 4, 2024

Hi @Tamir Melamed 

See my comment, as JQL for release date doesn't exist, you will need an app.

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Marc Koppelaar
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March 4, 2024

Hi @Tamir Melamed 

Unfortunately the version release date is not a field that can be used within a JQL.

The reason for this is the release date is not stored for every issue.

So if you want to make your current JQL work you would have to use a static release date. The other option would be to create a custom date field and every time you make a release populate the actual date into that field.

Or you could look at a marketplace app.

JQL Search Extensions app has a function for this, Versions+JQL+Functions 

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