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How can I export my backlog and upcoming sprints (from a rapid board) into an excel doc?

The business owner asked me to take a stab at prioritizing the backlog and upcoming sprints which I did using the new GreenHopper rapid board. Now, I would like to export it, maintaining the order I prioritized, and send it to him as an excel for review. I am primarily interested in exporting the stories, story points, and JIRA #. Could someone tell me how this is done?

10 answers

Add ORDER by Rank to the JQL clause. Also instead of sending the Excel to your business owner, share the filter with in, so that your subsequent changes in the ordering is immediately available for him/her. Excels sheets in emails will cause unwanted confusion.

You saved my day Sir!

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Awesome. Thanks Renjith. This query is really useful.

Unless Excel is a must-have, the PDF View Plugin can export your sprints and backlog to PDF documents (which can even be a simple table).

The nicety in this is that:

  • it integrates smoothly with the JIRA Agile interface, adding an Export dropdown for each sprint
  • it preserves the ranking order!
  • it export the JIRA Agile-specific custom field types, like SprintEpicStory Points, in addition to the standard and built-in custom field types

See more info about this export type.

I was very interested in this as well. Apparently you can do it through the issue navigator using an advanced search and JQL. Here's my query for my open projects. You should be able to include epics in the query.

Click Issues tab at top > Search for issues then there is a link on the left window to Switch to advanced searchin

From there you will get a free form text field where you can enter the JQL statement to search for what you are looking for. Mine is below:

project = "projectname " and status not in (Closed, Resolved) and type=Story

Here's where some info is on JQL searching:

You can then configure the columns that Jira shows with what is needed for information or just export all available info into excel.

Hope this helps.

Thank you - this definitely generates a list of all my issues in my current project which is helpful. However, what I am really looking for (and should have specified earlier) is to maintain the order in which I dragged and dropped my backlog items. There doesn't seem to be a data point for drag and drop ordering within the planning board. Ideally the query would read something like "Project = project name and type = story Ordered by = PLANNING BOARD" (Planning board being the the key here...)

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Did you ever figure out if/how you can do this?

You can use Shift + Left click on the first issue followed by Left click on the last issue in the backlog-screen and than right click to export to Excel or other possibillities. See GreenHopper 6.2.2 release notes for more info.

Not in the SaaS (cloud) version of Jira sadly...

Like Raul Latashen likes this
2 votes
Fazila Ashraf Community Leader Jun 09, 2016

This works for me for backlog and upcoming sprints:

JQL =>

project = <projectname> and (sprint = empty or sprint in openSprints()) and issuetype in (list of issuetypes except subtypes and EPIC) and resolution is EMPTY ORDER BY Rank ASC


Then export it to excel... smile

Jira such a waste of time, not sure if Atlassian is trying to create an user friendly app so that Scrum Team and Scrum Master focus on delivery. Instead spend time unfolding the mystery of using Jira app. If given a chance I would like to recommend to create a user friendly robust application. Project Management and project management apps / tools  are not new to industry, yet Jira is complex and waste of time.

The notion of having to write custom JQL queries to export backlog items to Excel is....inelegant, to say the least. Additionally, the current export process inserts all sorts of iconography into the sheet which then has to be manually removed, line by line.

Maybe some day JIRA will take Agile Product Management and Software Development serious enough to solve some of these usability gaps and business workflow enablement concerns.

Product Managers, Product Owners and Project Managers (among others) need LESS time writing workarounds for feature gaps and complex JQL queries to get the info that they need.

JIRA's main popularity that spurred adoption is PRICE. I wonder how much effort those same organizations are spending doing idiotic customizations using JQL and form development - because that effort is a COST that should be included as organizations evaluate this product.

It almost seems as though the people who are doing product development at JIRA don't really have any experience using the product in mainstream business and IT scenarios.

1 vote

You can create Excel reports from the backlog view (i.e from any sprint or the project backlog) and from the board using the Better Excel Plugin. In all cases, the manual ranking of the issues is also preserved in the Excel file.

See this tutorial:

Or the video:

Like # people like this

project = <Project name> AND Sprint = "<Sprint 3>" AND issuetype = Story ORDER BY Rank

this works

Jira is still a mystery application for me , while Agile/Scrum is light weight Project Management Methodology, these folks at Atlassian have made it so complicated and difficult to use.

Not user friendly and lacks basic necessities and does not confirm to standard business practices across the organizations. 

+1 for this

I would love to export this for reproting purposes.

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