Best way to set up boards for a project and then your own team

Devroy, Brooklyn February 27, 2024

Our data management team is broken into 4 sections. Each of those 4 sections has their own Jira project (company managed). This doesn't allow collaboration within our own team. What is the best way to manage the work for the entire data management department. I can see 2 of the teams using kanban style and the other 2 using scrum in 2 week sprints. 


Second part of this is that we have a large company project which our team is part of along with other departments of the company. What is the best way to set this up? 

Example - Data Transformation is the project name. Within the project there are 5 workstreams. Within those 5 workstreams and a few subworkstreams (5 at most in the one). 

I'm looking for guidance on setting up a department/team board and then managing a large company project with multiple teams and sub work streams. 

I'm new to this community and appreciate the advice. 



2 answers

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John Funk
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February 28, 2024

Hi Devroy,

One option is to create a single board that uses a filter that incorporates all of the projects involved. Then add Quick Filters for each project to show only one project at a time 

Another option if you have a single large project is to add Components to the project for each team and then add the appropriate Component(s) to each issue that is created. Again you can have Quick Filters (or even Swimlanes!) that use the Components. 

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Laurie Sciutti
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February 27, 2024

Hi @Devroy, Brooklyn and welcome to the Community!  Are you using the Team field?  If so, you can use that as part of your board filters to allow each team their own sprint cadences across multiple projects.  Keep in mind that whoever needs to manage those sprints, needs to have at least the Manage Sprints permission in each project that is being pulled into the board.

Devroy, Brooklyn February 28, 2024

Thank you for your advice. I need to dig in a bit more with the teams. 

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