Hello @Winnie Yip
Welcome to the community.
With the native Jira Server/Data Center functionality, permissions to manage the various components is allocated to different roles.
Typically Jira Administrators have access to edit everything - create projects, fields, screens, schemes, workflows, and modify the application of those to Projects. You cannot limit the access of Jira Administrators. They will have access to edit everything for all projects.
Project Administrators may have access to modify the workflow for their own project in limited ways if they are also a Board Administrator for a Board that references only that project and if the project uses a Simplified Workflow.
There is also a feature within the permission scheme under the Administer Projects permission called Extended Project Administration. When that is enabled the Project Administrator has some additional permissions to update Screens for that project. For more information on Extended Project Admin permissions consider this course in Atlassian University.
https://university.atlassian.com/student/path/993669
It is recommended that you grant the Jira Administrator level of permissions to a smaller group of people. The changes made by Jira Administrators can potentially affect all projects or multiple projects in the Jira instance. Jira Administrators need to deeply understand how changes they make will affect the users.
I have also found it critical to track the changes being made. In companies I've worked at we have used Jira itself to track change requests that require Jira Admin permission to implement.
I hope you find that information helpful.
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