Automation for Jira: transition next sub-task

Patrick van der Rijst March 12, 2024

Here's a challenge for you.

Let's say you have a parent issue with X amount of sub-tasks. The order of the sub-tasks may vary.

 

When sub-task 1 is completed, you want to transition sub-task 2 to "ready".

Please note that, if you change the order of sub-tasks manually, the following conditional logic does not represent the order in which you have them configured.

{{#issue.subtasks{{index}}. {{key}}{{^last}},{{/}}{{/}}

I'd like to avoid creating custom fields for this. Using labels is fine, so mention in sub-task 1 via a label that sub-task 2 is next, etc.

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Mark Segall
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March 12, 2024

Hi @Patrick van der Rijst - The easiest way to manage this would be through issue linking.  For example Sub-Task 2 is blocked by Sub-Task 1 (you can create a custom link type if you have other use cases for the standard link types).  From there, you would use automation like this:

  • TRIGGER: Issue transition (To Done)
  • BRANCH: Linked Issues (Your Link Type)
    • ACTION: Transition Issue (To Ready)

If its the last issue in the chain, there would be no branch and the rule would simply exit.

NOTE - Make sure you are NOT using a link type without inbound/outbound designators (e.g. Relates To) as automation will have no way to detect what is the source/target for the rule.

Patrick van der Rijst March 13, 2024

Looks good :) Thanks!

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Kalyan Sattaluri
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March 12, 2024

Hello @Patrick van der Rijst 

I was thinking, first get all sub-tasks which are not in completed state, then do a min on sub-task ID to get the next in line?

For example:

below gives sub-task IDs which are not "Done" state for example.

{{#subtasks}}{{#if(not(equals(fields.status.name,"Done")))}}{{id}}, {{/}}{{/}}

Then, we can store that in a variable {{myvar}},

make that into a list (by removing the last comma and splitting on comma),

and get the "MIN" of the result to get the ID of the next sub-task

and you can act upon it.

Sorry if this is not the requirement, please clarify.

Patrick van der Rijst March 13, 2024

the order of sub-taks could change, Automation does not reflect that, thanks for your effort though.

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