I was recently browsing through an article which talks about the difference between Simplified Workflow and Jira Workflow. Below is the article link
To test the Simplified workflow, I then created a Scrum Software Development project (Did not use the Create with Shared Configuration while creating project) which also created a board and workflow by default.
The project creation will also create Simplified Workflow and board. If you navigate to the project and then go to the 'Board' and select 'Configure' and navigate to 'Columns' section, on to the right side of the screen, you will see 'Add status' button.
Please note that a user with a 'project administrator' role will be able to add and existing workflow OR 'Create a new workflow' from this screen.
This workflow state created from this screen is a Global item, meaning any workflow (be it a Simplified Workflow or a Jira workflow) can use this state in their workflows.
It would be haphazard if such privileges are given to the Project Admin levels who may start creating workflow states as per their project requirements but that workflow state would be added globally for everyone to use.
As on today, if a company uses both Software Simplified Workflow and a Jira Workflow (maintained by Jira admins), then such companies will have troubles controlling the Workflow State creations.
Just a thought from my side on how this could be resolved. The product development team could think of making a few architectural changes in the way the application holds this data in their database. I mean, they can have separate Pools for Simplified workflows states and Jira workflow states instead of storing/mixing up everything in the same place in DB.
Also, within the Simplified workflow states Pool, there can be project specific Pools which will hold the project specific workflow states.
By this, the workflow states can be specific to only those projects which create them, rather than sharing it globally.
Please share your thoughts and opinions.
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