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Why can't someone with a customer account not see trouble tickets when emailed via subscription?

I have created a subscription for a filter. I have given permission to a certain group who do not have site access meaning none of the users in the group do not use up a license. I made a subscription for that same group. I clicked run now to test out the subscription and to find out what the customer sees when they receive the email. When the customer gets the email it says there are no issues even thought when I run the filter there are 2 issues. I am not sure why this is. Please explain in detail. Thank you.  

2 answers

I believe it's because the tickets url  are not the ones  from jira portal and therefore they don't have access to it, they should be licensed users in order to see the output of the filter or make the project itself available without any users license which I wouldn't recommend due to security concerns

Hi @Fahad Akhtar ,

Can you provide us filter query you are using.



project in (GTSC-NCP) AND (Status in (New, "In Progress", Assigned) OR status = Closed AND resolved > startOfMonth(-1) AND resolved < startOfMonth(-1))

I made a customer account to test things out in JIRA. I noticed that when I am part of the group that has permission to view the filter and has a subscription to it, when I click on the name of the filter hyperlink in the email, it brings me to the JIRA service desk because I gave the group that I am in site access. I am the only one in that group. I get an error where it says "A value with ID '12601' does not exist for the field 'project'". So where it says GTSC-NCP in parenthesis it says (12601) instead. Why? Thank you.  

Hi @Fahad Akhtar ,

Yes ,as @Hernan Halabi _Elite IT Consulting Group_ stated ticket URL comes to jira agent UI  and customers wont able to see the issues. 

Also in portal customer will be able to see issues that reported by or required participants in it and check whether customer is part of reporter or required participants. 



So if I want to send reports to customers on a monthly basis via subscription for that filter, someone with a customer account will not be able to view the issues that the filter came up with? I would have to give the customer jira service desk access which will use up a license? Correct? 

Yes @Fahad Akhtar ,

It consumes a license in this case.



Try to avoid it because of the security of the environment since permissions will get more complex if so.

I would consider adding EazyBI and send some pretty reports by mail. Not sure if you can automate it though

I'm assuming EazyBl is an add-on available on the atlassian marketplace? If so is it free? Thank you for all the quick responses. 

Not free but cheaper than an agent license in the long term if you plan to do this for many customers

Okay thank you. Do you know what the reason is for not letting customers to be able to view issues if they want a monthly or quarterly report? I do not understand why customers cannot just view only the issues created by these filters. 

I believe that the feature is missing from the customer portal. What you are trying to use was originally meant for jira core and software solutions

Hi @Fahad Akhtar ,

Other note is that there is a suggestion request with Atlassian for reports in customer portals and this may give some reporting feature to customers.



Okay thank you for all of your help and responding so fast. 

Are you able to create pareto charts in EazyBl? Thanks. 

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