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Route service desk tickets to different queues based on unlinked Forms answers

Mikeb June 26, 2024

I have, say, 5 different request types in JSD. Each of them has at least one form and those forms have multiple-choice questions that are NOT tied to a jira custom field. 

I want to be able to determine which queue a ticket should go to based on the answer to one (or more) of those multiple-choice questions. 

For example:
Request Type `Mobile` has a form that assesses if the request is about: 
1. Login
2. Upload
3. UI

Based on the answer to that question I want to route the ticket to the right queue for the right team. Is this possible? 

This example is obviously simple. I know I could create custom fields to map to these form questions, but there are many, and the response options are often updated. 

We cannot use add-ons. 

1 answer

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Mikael Sandberg
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
June 26, 2024

Queues are basically just filters, so in order to route ticket to the right queue based on form answers you would either need to link the field to a Jira field. The other option would be to use the API for Forms to get the answer and then either set a component or a label and this will route the ticket to the queue.

Mikeb June 27, 2024

Understood about the queues.

It's the routing that I'm having trouble with. 

Your suggestion about the Forms API - can you link me some more documentation about that? That seems the only solution unless I want to create custom fields for each of these form questions.

Mikeb June 27, 2024

Ideally, we could use the Jira automation to reference these fields, but alas... 

Mikael Sandberg
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
June 27, 2024

You can find the Forms API here, https://developer.atlassian.com/cloud/forms/

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