Replies not reaching Cutomer

[Karen Alcala]

Hello, some of the emails sent to us through our website go directly to our SPAM folder and don't reach Jira, so I create the respective ticket on Jira on behalf of the customer's email, but those tickets seem to go to the customer's SPAM folder since we never receive a reply, is there a way of preventing this from happening? Can you please advise?

Thanks!
Sincerely,
Karen
Support Staff

[Angélica Luz]

Hello @Karen Alcala,

Welcome to the Atlassian Community!

For clarification to ensure we understand each other before providing a solution, please, let us know more details about your environment.

Are you using a custom incoming email address on the project? I’m asking because you mentioned:

emails sent to us through our website go directly to our SPAM folder

If that’s the case, it’s necessary to check on the settings of the email why customer emails are going to Spam, because Jira only reads emails from the inbox.

You can also check the mail logs to see the cause tickets are not created (in case they are processed by Jira). Go to Project settings > Email requests and click on “View logs”.

so I create the respective ticket on Jira on behalf of the customer's email

When creating tickets on behalf of the customer directly in Jira, it’s necessary to set a Request type. The Request type is what triggers notifications for customers, so if the field is set to “None” they won’t receive notifications.

 

With this said, as a best practice, when creating tickets on behalf of the customer, select the Request type instead of the Issue type.

If you have any other questions regarding this matter, please let us know.

Kind regards,
Angélica

[Karen Alcala]

Hey Angélica,

Thank you very much for your reply I will keep all your suggestions in mind and hopefully, everything works as needed, thank you and have a great day!

Sincerely,

Karen

Support Staff