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Permission settings for a public desk

Hello, i have several JSM desks:

  • One desk is open for everyone in the internet (new customers, GDPR questions, job opportunities and similar stuff for unregistered wanderers). 
  • Another desk for client (organization) where we adding customers manually.

Crassula - Customer permissions - Service project .png

Problem: customers from organizations sees both projects - their personal and that 'public' desk. We have completely different SLAs for those desk, and sometimes users create tickets in a wrong project and we fail to solve their issues in time. 

Question: can i hide that 'public' (open-to-everyone) project from a people who are added to an organization and have own dedicated service board?

Crassula Help Center - Jira Service Management - G.png

 

1 answer

1 accepted

0 votes
Answer accepted

Hello Alexey,

Thanks for reaching out to Community!

When we open a project to allow anyone to create tickets, all customers and internal users from the site will be automatically listed as a customer in the project. 

If you go to Projects > Select the public project > Customers you will be able to see that customers from other closed JSM projects and also Jira Software and Confluence users will be listed there.

Currently, there are no other restriction options to hide a public project from customers.

There are features suggesting improvements for that:

Please, click on vote and watch to receive future updates about the features.

What you can do in this case to make it more clear to the customer which portal they need to use is by changing its introduction text and add an announcement to the specific project.

To change the introduction text (the one that appears on the card on the main page), go to Project settings > Portal settings (Classic) or Service project settings > Channels > Customer portal (Next-gen).

To add an announcement to the portal, go to the customer portal, select the project and click on "Customize" on the right side. 

Screen Shot 2021-01-28 at 11.27.38.png

Regards,
Angélica

@Angélica Luz The workaround is not quite elegant as your usual suggestions but the answer is clear. Thanks!

Like Angélica Luz likes this

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