Auto assigning a newly created ticket

[Steve Grusis]

Since we do not have a dedicated helpdesk person, we are looking to auto-assign tickets that users create.  I understand one can use rules, but with a limit of 20 rules (I understand) and nearly 20 tech's and areas of responsibility, I'm guessing that the rules will be used up before all the auto-assigning has been defined.  I also understand that Queues are available but challenging to use for auto-assigning. 

I recently wrote a post asking about how to get ahold of a human that works for Jira, but answers received indicate I can't.  this is part of my research to determine if we purchase this product.

[Jack · Accepted solution]

How would you plan to auto assign issues? Would this be random or would there be specific theories of responsibilities by agent? The solution I would recommend depends on the answer to my questions. For example you could choose to use request types or something other field.

[Steve Grusis]

It would be by responsibility.  Eg. phone problems go to the phone guy.  Web problems/requests to the web programmer, SQL report problems/request to one of non-web programmers, or one of two DBA's depending on if report is for HR, Financial aid, or other department.

[Jack]

That would equate to request types then. Automation is definitely the way to go however as I see you are free you’re really going to be limited here. Ultimately I think you’re gonna be looking at moving up to standard or changing your requirements. for example you could use queues as you pointed out. Define the queues based on the request type and you can name the queues based on the agent. 

[Steve Grusis]

Thanks Jack.  It looks like I have to do a little reading on some documentation. 

When you refer to "free" and "Standard", I'm guessing you are referring to purchase (or test) levels.  For the record, It would be nice if Jira had a human, sales or not, that I could confer with before purchase.

[Jack]

JSM come in Free, Standard, Premium and Enterprise tiers. Each provides increasing levels of features, capacities and support. Read more here.

Regarding having sales contact or other, I certainly understand the desire. I recall when I first started using their products many years ago I had a similar opinion. However that isn’t their model. I would also offer that the community provides a tremendous resource to new and existing users. The response time within the community often times is less than one minute for most inquiries which is pretty  unprecedented in my opinion. I wish I had the community back when I started.😉

Finally if you have a question regarding this specific post please let me know. Setting up queues based on request types is very simple. For example, let’s say you had a given agent that was going to handle two request types such as new PC and new printer. Then you could easily construct a JQL filter that represents your cue for that one agent like below.

Agent-Steve: “customer request type” in (“new PC”, “new printer”) and statuscategory != done

this would ensure That any unresolved requests from a customer under either of those request types would show up in this individual’s queue.

[Steve Grusis]

Perfect.  Thanks you.

[Markus]

Hi Steve,

I'd recommend you read the Automation for Jira rule and execution caps for the different offerings on the link below.

https://support.atlassian.com/jira-cloud-administration/docs/explore-jira-cloud-plans/

You can have unlimited SINGLE project automation rules.

Hope this helps.

Cheers,
Mark

[Steve Grusis]

Thanks Mark.  I"l check it out.