For DC plugins, there are annual reviews and users are able to fill up the details via a form in https://data-center-ecosystem.atlassian.net/servicedesk
https://developer.atlassian.com/platform/marketplace/dc-apps-submitting-your-app/
Is this form created via a plugin/extension/off the shelf? How can I create this?
A lot of the Atlassian forms are custom and use the service desk API. This is something that you can do if you have an inhouse developer. There are a lot of great apps that would most likely meet your needs so you might check those out in the marketplace.
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