We use Cloud versions of Confluence, JIRA and JIRA service desk. The latter is for a specific business area, but appears to be impacting more broadly.
Ever since implementing the Service Desk, whenever a new user is created (even if only allowed Confluence access), when they register their password and click OK they get redirected to the Help Center portal for the Service Desk. There are no links to take them back to the home or to any other areas they might have access.
Previous responses from Atlassian have been that they are Service Desk users because they have emailed the service desk at some point, but many of these have never done so.
Any ideas on why this is happening or whether I can do anything about this would be gratefully received.
We do have a current bug that states Confluence-only users are being directed to the Customer Portal in JIRA Service Desk:
Can you confirm if this is what is occurring for you, or if JIRA+Confluence users are having the same issue?
It's quite similar to the bug mentioned, in that when users login for the first time they are directed to the JIRA Service Desk portal. Although the workaround wouldn't work, as there is no "Application Navigator" on the page to take them back to Confluence.
What I have to do is send a follow up email directly to the user with a link to <instance-name>.atlassian.net
This appears to be very similar to the comments from users in the ticket.
Both JIRA and Confluence are on Cloud, correct? Do they not share the same <instance-name>.atlassian.net?
If you ordered them separately and they do not share the same URL, then you can still link them together in Application Links and have Confluence appear in the JIRA Application Navigator. This will be generally displayed in the form of a "hamburger menu" which is three parallel lines on top of one another.
Are you able to provide me a screenshot of what you're seeing so I can direct you to the right location?
Yes, they share the same instance name and during normal operation you can flick between Confluence and JIRA using the hamburger menu. The issue, as you can hopefully see from the screenshot is that the user has no option to link to anything.
Any advice would be great.
But that is what we do, as a workaround, by sending each user a separate email with a link to <instance-name>.atlassian.net/wiki
They can access that link, as it is not a permission problem.
The point is that ever since we rolled out the JIRA Service desk, when a brand new Confluence user gets the welcome email and goes to add a password, they get that Customer Portal screen next, rather than going to the Confluence home.
It didn't happen before we had the Service Desk and it's a poor user experience.
Thank you for your feedback. Indeed this is the same bug and we are working on a solution for it, so in the meantime, your users will need to use the /wiki URL.
Since it's not possible to change the email content, you will want to contact the users directly to let them know how they can access Confluence.
Hi Jonathan I have just noticed we are experiencing the same issue as you and we have the same applications. Shannon mention previously that it is "not possible to change the email content"(was she speaking about the invitation email?) because you are able to add content to the "Invite Message" textbox in the invitation email see screenshot.
Also another work around for the new users that are redirected to the Customer Portal is to add announcement to the your Service Desk Customer Portal. Please see screenshot of our Customer Portal.
This bug was reported at the end of May is there any update on this issue @Shannon Spaniol? Like Jonathan said this creates a poor UX for new users, our users are our customers and it isn't good enough for this issue to still persist.
The screen you found is to add additional details when inviting a Jira user to the instance, but the original question was to change the URL that's included in the invitation email for Service Desk Customers.
There's no update at the moment as far as I'm able to tell on that bug ticket, but please do watch it and leave your feedback there as our development team will be able to reply directly on that case.
Hi Shannon ok I see thanks for shedding some light on the original Q, you can add a note and the URL to the confluence space to inform the user with "invite Message" field. I find the best workaround is to have links to the applications in the customer portal as well. Very disappointing to say the least that there is no update on this, over the past year or two any bugs or issues I have encountered with Atlassian products the majority of them have not been resolved. I always leave feedback but it seems pointless at this stage.
Sorry - I mispoke earlier when I mentioned Jira and Service Desk - I meant to say for Confluence-only users. However, the point is that you can't edit the URL being sent automatically, but you can include a note in the invite email as you discovered to use the other URL.
I've mentioned the team internally on the bug so hopefully we can get more information on this case and its place in our future roadmap. Please keep an eye on the bug since the updates will be placed there.
I checked; when you add an announcement, it's added to a specific portal.
So you'll need to edit the Customer Permissions and make sure to set Anyone with an account on https://[yourURL].atlassian.net to this permission.
Otherwise, if a Confluence user tries to access the instance, gets redirected to portal and hasn't been given access, they won't see the announcement. Here's what my Confluence-only user sees before I set the permission:
And here's they see once I set it:
You can see the announcement I set there at the top.
I hope this helps! Let me know if you have any trouble.
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