I am currently trying to use 1 space for all business units in Confluence and to create 2 Meeting Notes Index pages.
My intention is that the "Meeting Notes Index 1" page is available to usergroupA and all meeting notes are created as sub-pages of the "Meeting Notes Index 1" page.
The problem now is, that the "Meeting Notes Index 1" and "Meeting Notes Index 2" page show the same overview of tasks and info.
Is it possible to restrict the "Meeting Notes Index 1" to only show info related to sub pages within the "Meeting Notes Index 1" page?
If you want two sets of meeting notes within the same space, you can do this using labels:
If you edit the "Content Report Table" macro on your meeting notes index, you'll see that it uses the "meeting-notes" label to identify which notes pages to show:
You can remove this and replace it with a label of your choice. For example: "user-group-a-meeting-notes".
Do the same for the "Task Report" macro.
Then make sure you put the "user-group-a-meeting-notes" label on each of the meeting notes pages that you want to show. For your other index page, you can use a "user-group-b-meeting-notes" label and again, set that on the pages you want it to show.
The downside of this is that, when your users create more meeting notes (perhaps by clicking on the "Create meeting note" button on the index page) they will be labelled with the default "meeting-notes" label, so won't show on any index page.
You'll either have to tidy up by adding one of the new labels, or educate your users to add the extra label when creating new meeting notes.
To take it a step further, you could explore creating your own custom templates for meeting notes (one for "user group A meeting notes" and one for "user group B meeting notes"), and preset the labels in the templates.
Then you can update the "Create meeting note" button on each index page to use the appropriate template to create new notes pages. That way they'll get stamped with the right label.
I haven't done this myself, so I'm not sure how simple it is replicate the standard meeting notes blueprint in a custom template. In theory it should be possible to get close.
Maybe others will suggest a better way.
Hi ... I'm new to Confluence space administration. This post is a couple of months old but I'm hoping that someone will see this reply.
For those of us who are trying to replicate this result ... Sam or Kian, can you provide exact steps? I'm not getting the result that others are getting.
I'm happy to provide more info on my own steps if needed.
When I create a new meeting note using the custom meeting notes template, I expect that a meeting notes index page will be created with the new meeting note as its child. I also have some hope that the meeting notes index will be the child of the page I created in step 1.
Instead, the meeting note is created at the top of the page hierarchy (exactly what I don't want). Also, no meeting note index is created.
Hi Amy - We (or at least, I) didn't create template for the meeting notes index.
What I did in my space was:
Kian went a step further and:
@Sam Hall, you mentioned:
How do you update the "Create meeting note" button? I have this problem now, where the create button is applying the wrong label because I copied the page from another location. I've changed all the other labels, but using the Create button is creating pages with the wrong label applied, so I have to manually change it.
@Dirk Jenkins - you need to create a page template and add the label(s) you want to that:
Then you can use the 'Create from Template' macro to make a button which creates the pages using that template:
@Hossein Maleki - I think you should get the index automatically when you create meeting notes in a space: https://confluence.atlassian.com/doc/meeting-notes-blueprint-329975386.html
Otherwise, Max's answer here might here: https://community.atlassian.com/t5/Confluence-questions/Is-there-any-way-we-can-create-a-quot-Meeting-notes-index-quot/qaq-p/669482
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