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Page Restrictions

Edited

Hi Confluence team,

How could I share a particular confluence page to a member in another team without allowing that staff to see the other pages in the same confluence space?

Kind regards,

Olivia

1 answer

1 vote

Hi @Olivia_Cheung, and welcome to the community! :)

It's not impossible, but it is very impractical to achieve and maintain. Confluence is not meant for this kind of content siloing within a single space. You will need to give the person permission to access the space. It's like opening your front door. Without that permission, everything else will not be accessible. 

From there, you can use page restrictions to only make that page accessible, but page restrictions are inherited. That means they need access to every parent page above that page in the page hierarchy.

There's a workaround that I personally would not recommend for multiple reasons.

What you can do is to create the page "outside" of the page tree. So not underneath the homepage but next to it and then restrict the homepage of the space and automatically every child page. 

Xnip2022-08-10_10-47-04.png

As a result, only the unrestricted "new page" is accessible to the user. But like I said, it's only a workaround, and you can consider it bad practice.

  • The "new page" will not be visible in the page tree unless you're on the page, as the page tree is displayed from the homepage down.
  • So users can only directly access the page through links, the search, etc.
  • Locking a whole space with page restrictions is just insane. Honestly, that will be annoying pretty fast. Users will be annoyed as they don't understand what's happening, and you have to maintain the page restrictions and know where you applied them if you start restricting more pages down the road.
  • This approach does not scale well if you have multiple pages like that and need to restrict them to different users.

 

Also, have a look at the existing documentation. It could be helpful. :)

 

Is it only one page you will have to share, or could that become a thing? Maybe we must consider marketplace apps to find a solution for your specific use case. 

Best, Max

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