Notification based on labels

[Lars Bjorkens]

Hi. I want a automation that sends me a email notification when a specific label is three months old like this:

A page has been reviewed 2024-06 and have a label "reviewed-2024-06" after 3 month I want a email notification that the label 2024-06 has to be reviewed so the documents with that label needs to be reviewed and get updated.

[Levente Szabo _Midori_ · Accepted solution]

@Lars Bjorkens It seems like you are looking to implement a review process. Implementing this use case with Automation for Confluence is not straightforward, as it is not specifically designed for content lifecycle management (CLM).

You could potentially build a rule which contains a branch rule that listens to certain lables that contain a certain date format. This complicated approach would mean that:

❌ you need to apply labels on pages that you want to review which is easy to mistype, therefore it's error-prone

❌ if you have more than 150 pages to review, an automation rule cuts off at 150 pages, so no notification email is sent for the remainder of pages.

❌ Page reminders are going out separately, so if someone needs to review 50 pages, they get 50 emails, not a list of pages.

You can do better than this.

Instead of forcing Automation for Confluence, a more professional and dedicated solution is the automated page statuses and notification system by Better Content Archiving and Analytics for Confluence.

Better Content Archiving features its own automation engine, allowing you to manage and automate statuses precisely as needed. You can:

✔️define page statuses with CQL, schedule updates automatically, or allow users to make manual changes.

✔️ For your use case, it means that pages move to "To review" status automatically, without anyone appying labels (although that is also an option!)

✔️ Notification emails can be scheduled, customized and sent to different stakeholders, including page owners

(Please note that I'm part of Midori, the team developing Better Content Archiving for Confluence.)