Links to Draft pages are visible

[Ramsay Mayka]

We are evaluating Adhoc Workflow and we have noticed a distressing behaviour with our workflow.

If you have a published page that includes macros like Children Display or Content by Label it can display links to pages that have never been published. If the user clicks on the link, then they receive a Not Permitted operation error.

Is there a way to avoid these links from appearing?

Regards,

Ramsay

[Miguel Reimer · Accepted solution]

Hi Ramsay,

If you are using a space workflow that is automatically active on all pages in the space(see the "Workflows" page in the space admin), you can add this page created trigger to your workflow markup:

{trigger:pagecreated}
{add-restriction:type=View|group=GROUP_NAME}
{trigger}

Where GROUP_NAME is the group name of the group(or groups) that can view draft versions. "user=USER_NAME, USER_NAME" can be used instead of the group parameter. You can also use as many {add-restriction} macros in the trigger as well. This will hide the page links from users.

Also, add this trigger to remove those view restrictions when reaching the published state:

{trigger:statechanged|state=Published}
{remove-restriction:type=View}
{trigger}

Change "Published" to the name of the state in your workflow that has the "final=true" parameter. This will remove all page view restrictions so all users who have view permission in space will once again see the links to the page.

Give that a try and let us know if you have any further questions.

Thanks,
Miguel

[Ramsay Mayka]

Thanks for the prompt response. Your suggestion gives the results that I want.

Cheers,

Ramsay