In Confluence, how do I email full meeting notes and not just a link to them to a user?


7 answers

1 vote
Mauro Badii Atlassian Team Feb 11, 2015

When you Share a page you share a link to the content. There is no option to send the whole content by email. If they are users, they should be able to click and see the content.

If you mention the users on the page, the content where the user is mentioned, is shown on the issue. So on meeting notes, you could have tasks assigned to users and they will appear on the email.

If users are watching the page, modifications to the page will also show on emails.

The only workaround I can think of would be to export the content and send it on an email using your regular email client.



Mauro explained it well. The value to this approach is that the link always connects to the latest version of the notes. If an action item gets added or edited it's there. 

I would agree the only option to get what you are asking would be to  copy and paste to an email. Unless someone has come up with a plugin for that.

Angelica, what  is the use case, I'm curious? If they have a network connection to receive the email they can click to see the latest content of the page with ready access to commenting and other features of Confluence. Good luck!

Thanks for your explanations. I understand from a user perspective it's great. But along with sending meeting notes to the team I manage, I need to send meeting notes and recaps to top management. These people are not users, are not in the actual meetings and do not want nor need to login to a external system. They just need a recap or report sent to them. Email works well for them especially as they travel a lot and their Outlook email is much friendlier than Confluence.

I'll have to see if there is an add-on. I'm surprised Confluence doesn't support this. Confluence has some great features, especially when compared to something like Evernote. But one feature that I do love from Evernote is being able to easily route via email full meetings notes to anyone.

Thanks again for the help.

Ah, makes sense. Please keep us (the Answers community) posted if you find a suitable plugin. Have you considered the built in Export to Word option? 

Yes, I tried the Word option. It's not bad but tables and other items lose formatting some in the copy.

I'll keep hunting.

Just thought of an idea which would have to be tested but may work.

Snagit - screen capture software for Macs and PCs - supports Scrolling Capture - which is an image capture of an entire web page. It is a simple bit to later crop bottom, sides, etc if needed and PDF is one of the output types as well as common image formats. 

If interested in this option and you can wait, I can try to test this over the weekend, or if you have time to try it on a trial version that's an option.

I love Techsmith's Snag-it...find reasons to use it most days. It stores screenshots for future usage (good way to reference images of software before upgrades, many edit options, etc).

I understand that sending the link is important (this way you will have the updated version of the meeting notes), but sending the whole meeting is also important, Poeople will not always go to the link, just because they are lazy sad

My suggestion is to send the whole meeting, with a link for updated reference.

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