How to best use the meeting notes template?

I recently discovered the meeting notes template in Confluence (I'm using 5.8.13) and I'm wondering what the best way to use it is? I see two possibilities for recurring meetings. First, you could create a new page for each new meeting or second you could create one page and then edit and update that same page for each new meeting.

Does anyone have any best practices or ideas on how to best use this template?


4 answers

1 vote
Davin Studer Community Champion Aug 09, 2016

We do a new page for each meeting. It easier to look at your history that way, plus then the history is searchable.

1 vote

I would recommend creating a new page for each meeting, and setting the heading of the page to include the meeting text. Another recommendation is usually to nest these pages under a "meeting notes" page to keep everything neat and tidy in your confluence space.

Davin and Jeff - Thanks for the quick reply.

Also agree with Davin and Jeff. With a page for each meeting and a parent page that uses the children macro, creating a new page with the meeting template automatically displays each new meeting as a link on the parent page. 

And if you utilize a calendar appointment for a meeting (and this is probably obvious...), using this approach you can place its link on the appointment to the specific meeting where it will display the invitees and agenda.  Later a click on the same link will reveal the updated version which will be show notes/minutes and action items. For recurring meetings as in your case, just a link to the parent page may be preferred; attendees can click on the upcoming meeting link or past meetings as they desire.

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