Generating a message that is sent to specific users automatically in Confluence?

I'd like a reminder message sent to a set of users reminding them to update a report in confluence.

Once created it should be sent once a week on a Friday.

Ideally, it should contain a link to the page they have to update.

Thank in advance.

(PS, is it possible to have Confluence automatically generate a copy of an existing page which is saved into the same sub-area and renamed with a new date?

For example, the existing page would be called: 13/02/12 Projects Report.

The copied version would be re-named: 20/02/12)

3 answers

JIRA and Confluence have an API and web services, so it is very simple to create your own cron task or windows service to do that job, on my previous working place I have created the same for my team: every friday service looks through all the worklogs and send emails to those users, which have no or not enough of them. It's really simple and took me like 2h (with testing and publish to our server).

Alex,

thanks, I didn't recieve a notification of your reply, hence its lateness.

I'll pass your info on to our techncial team, I've no idea what a cron task it but I'm sure they do.

Cheers.

May be you should use Confluence Command Line and do your own cronjob in your server. You can copy pages and also rename with the new name and the script can also send an email to people to update it.

Renjith,

thanks, I didn't recieve a notification of your reply, hence its lateness.

I'll pass your info on to our techncial team as well.

Cheers.

Archiving Plugin automates expiration tracking! 

In fact, it offers two types of triggers, one for periods and the other for specific dates:

  1. "Email people in every 7 days if this page is not updated". The disadvantage here is that it is not tied to an exact day, but the "too old" period defines the alert schedule. For example, if the page was update on Wednesday, then it won't alert on Friday, but next Wednesday. (If you people don't touch that page, only on Fridays, then it behaves like you requested.)
  2. "Email people on an exact day about this page". It works, as you requested, but the problem is that you have to define the expiration date by adding the label "expire-yy/mm/dd" (where "yy" stands for year, "mm" for month, "dd" for day). That means, every Friday, you need to update the label to the next Friday.

We use the second trigger with great success in our company, to update the "monthly sales" report page on the very first day of each month, which is 100% your use case.

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