Generating a message that is sent to specific users automatically in Confluence?

I'd like a reminder message sent to a set of users reminding them to update a report in confluence.

Once created it should be sent once a week on a Friday.

Ideally, it should contain a link to the page they have to update.

Thank in advance.

(PS, is it possible to have Confluence automatically generate a copy of an existing page which is saved into the same sub-area and renamed with a new date?

For example, the existing page would be called: 13/02/12 Projects Report.

The copied version would be re-named: 20/02/12)

3 answers

This widget could not be displayed.

JIRA and Confluence have an API and web services, so it is very simple to create your own cron task or windows service to do that job, on my previous working place I have created the same for my team: every friday service looks through all the worklogs and send emails to those users, which have no or not enough of them. It's really simple and took me like 2h (with testing and publish to our server).

Alex,

thanks, I didn't recieve a notification of your reply, hence its lateness.

I'll pass your info on to our techncial team, I've no idea what a cron task it but I'm sure they do.

Cheers.

This widget could not be displayed.

May be you should use Confluence Command Line and do your own cronjob in your server. You can copy pages and also rename with the new name and the script can also send an email to people to update it.

Renjith,

thanks, I didn't recieve a notification of your reply, hence its lateness.

I'll pass your info on to our techncial team as well.

Cheers.

This widget could not be displayed.

Archiving Plugin automates expiration tracking! 

In fact, it offers two types of triggers, one for periods and the other for specific dates:

  1. "Email people in every 7 days if this page is not updated". The disadvantage here is that it is not tied to an exact day, but the "too old" period defines the alert schedule. For example, if the page was update on Wednesday, then it won't alert on Friday, but next Wednesday. (If you people don't touch that page, only on Fridays, then it behaves like you requested.)
  2. "Email people on an exact day about this page". It works, as you requested, but the problem is that you have to define the expiration date by adding the label "expire-yy/mm/dd" (where "yy" stands for year, "mm" for month, "dd" for day). That means, every Friday, you need to update the label to the next Friday.

We use the second trigger with great success in our company, to update the "monthly sales" report page on the very first day of each month, which is 100% your use case.

Suggest an answer

Log in or Sign up to answer
Atlassian Summit 2018

Meet the community IRL

Atlassian Summit is an excellent opportunity for in-person support, training, and networking.

Learn more
Community showcase
Published Jul 30, 2018 in Confluence

How Manon Soubies-Camy uses Confluence + Trello to organize webinar notes and her knitting stash

@Manon Soubies-Camy is an engineer who has been an avid Atlassian user since 2014. She helps companies of all sizes transform the way they work with the Atlassian stack, including Jira and Confl...

858 views 8 13
Read article

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you