Hi,
I am looking to automate some of our page hygiene by setting up an automation that notifies a specific individual/group when pages in their space have not been viewed for X amount of days/months.
I have not been able to find a smart value for page date last viewed and have tried to include {{page.dateLastViewed}} under an if statement with no luck.
Has anyone been able to create an automation for this?
Thank you!
Confluence doesn't have a smart value for last viewed currently, it only has it for first published and last updated. You could use the Give feedback under the Help section in Confluence to suggest that they add smart values for last viewed.
Thank you for the response. I will provide that feedback :)
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Use the Better Content Archiving for Confluence Cloud app for this!
Steps:
As you see from the shots, the details of the status is configurable (name, color, icon, CQL condition), the details of the notification is configurable (schedule, CQL filter, subject, body, recipients, etc.)
All in all it is a super-flexible solution for any sort of Confluence notifications where the built-in notifications are not powerful enough. Discl. this app is developed and supported by my team.
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Confluence automation is a starting point, but you will soon hit limits regarding content lifecycle management.
For instance, it is beneficial to have ownership and dedicated views for showing pages to review or archive as well as analytics on your review process and overall content quality.
For this reason, you might look at Breeze, available via the Atlassian Marketplace.
It is far beyond the scope of Confluence automation and automatically identifies outdated pages and implements review and archiving workflows for keeping your pages up-to-date.
Breeze is a feature-packed content lifecycle management solution and includes
👉 Give it a try, or feel free to schedule an appointment with me for a personal demo.
Cheers and all the best, Adrian from B1NARY (we are the developers of Breeze)
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