We're in the process of building our company intranet and trying to determine whether it should be organized as one space with multiple pages OR multiple spaces. Is there an advantage to either option? We're thinking that one space may be easier to manage from a technical stand point.
Any suggestions or best practices?
a workspace for each working group and you also need a workspace for each major project
Having a generic space that you may use for company wide updates in important, but otherwise a space per working group and major project will allow you to take advantage of Confluence notifications, permissioning, and some of the more detailed features (macros, for example).
Most intranets that I've worked on have a similar structure to this. Your organization will evolve over time, so "restructuring" your intranet will also be necessary. There's no one-size-fits all approach as activities and size will dictate how you setup Confluence. We take our clients through an interview process prior to designing their intranet. Feel free to reference it for ideas (under the "Interview Outline" section):
I am currently implementing confluence in place of sharepoint. This product of microsoft is be very complex to manage, for the case of an intranet, as well as extremely inefficient and slow in the search results. With Confluence, I decided to take a different design: a workspace for each working group and you also need a workspace for each major project. And it's working better, thanks to the excellent search engine and the modern interface of confluence than the the very complicated of sharepoint.
We think of spaces as a place to put content for our functional groups within our organization. A functional group for us is simply a group of people that have a shared interest within the org. For instance everyone is part of the functional group of being an employee. So, we have a common space that everyone can access. We also have function groups such as departments. So, many departments have their own spaces. There are also functional groups that relate to job function such as managers, or for us physicians.
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