Company Intranet - Site Structure

We're in the process of building our company intranet and trying to determine whether it should be organized as one space with multiple pages OR multiple spaces.  Is there an advantage to either option?  We're thinking that one space may be easier to manage from a technical stand point. 

Any suggestions or best practices?

4 answers

a workspace for each working group and you also need a workspace for each major project

Having a generic space that you may use for company wide updates in important, but otherwise a space per working group and major project will allow you to take advantage of Confluence notifications, permissioning, and some of the more detailed features (macros, for example).

Most intranets that I've worked on have a similar structure to this. Your organization will evolve over time, so "restructuring" your intranet will also be necessary. There's no one-size-fits all approach as activities and size will dictate how you setup Confluence. We take our clients through an interview process prior to designing their intranet. Feel free to reference it for ideas (under the "Interview Outline" section):

I am currently implementing confluence in place of sharepoint. This product of microsoft is be very complex to manage, for the case of an intranet, as well as extremely inefficient and slow in the search results. With Confluence, I decided to take a different design: a workspace for each working group and you also need a workspace for each major project. And it's working better, thanks to the excellent search engine and the modern interface of confluence than the the very complicated of sharepoint.

read this:

1 vote
Davin Studer Community Champion Oct 27, 2014

We think of spaces as a place to put content for our functional groups within our organization. A functional group for us is simply a group of people that have a shared interest within the org. For instance everyone is part of the functional group of being an employee. So, we have a common space that everyone can access. We also have function groups such as departments. So, many departments have their own spaces. There are also functional groups that relate to job function such as managers, or for us physicians.

Hi Talitha, We're hosting a webinar showing how to set up a sound information architecture in Confluence on December 9th. You can read more about it here:

Suggest an answer

Log in or Sign up to answer
Community showcase
Posted Feb 06, 2019 in Confluence

Try out the new editing experience

Hi team, I’m Avinoam, a product manager on Confluence Cloud, and today I’m really excited to let the Community know that all customers can now try out the new editing experience and see some of the ...

1,336 views 96 8
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you