Central storage of media articles

[Friso Faber]

Hi there,

I am green as grass for Confluence. ;-)

I wonder is there a solution in Confluence to storage all kind of media articles/publications etc.? With options like:

* tagging with key words

* categorizing in subjects

* full-text search 

Thanks in advance

[Kristian Klima]

Hi @Friso Faber and welcome to the Community.

In Confluence you arrange pages (consider them a single-topic articles) in Spaces. A Confluence page IS your document. It saves the history of edits, etc. 

You can have as many spaces as you want, each covering a larger topical entity on any number of pages.

For example, in product documentation, you'd have one space per product. Within that space, you'd have individual sections organized per product features.

To help you organize your content, enhance search, group pages, etc. you can use labels.

Labels are really useful. Say that you have a label GREEN.

Then you can use a macro (macros are pre-defined functional/formatting block that you can insert on a a page) to create a page that lists the titles of all pages with the said label.

Hope this helps.

It really pays to play / fool around Confluence options, all the macros, etc. then venturing out the marketplace and get some cool apps that would greatly expand Confluence functionality.

[Friso Faber]

Hi @Kris K_, thanks for your reply.

If I understand you. I have to do the following

Space: Cars

• Page: article 1 with labels like: source, date, keywords
• Page: article 2
• Page: article 3

Space: Planes

• Page: article 1 
• Page: article 2
• etc

Is there a difference in approach, if I only have article files?

Does have Confluence has a template for a file cabinet, like the map structure in Windows Explorer?

Thanks in advance

[Kristian Klima]

@Friso Faber 

Yes, that would be the idea.

Or you can choose the following approach.

Space: Means of Transport

• Cars
  • page 1
  • page 2
• Planes
  • Page 1
  • page 2

This is really up to you and your specific content-use case combination.

As for keeping your files...

There is probably an app on the Atlassian Marketplace that takes care of all your attachments (actual files).

But storing and managing actual files is not what Confluence is for.

Marketplace is basically a Confluence app store with apps that expand features and functionality of Confluence.

[Barbara Szczesniak]

@Friso Faber Are you wanting to use Confluence as a content management system—to upload and organize your files—rather than to import articles as pages within a Confluence space?

[Friso Faber]

Yes, that is the idea.

[Barbara Szczesniak]

@Friso Faber Confluence is not really designed to work as a file management system. You would need to attach files to one or more pages in Confluence, and you can add Labels on the attachments—though I just noticed that you are on Data Center; I don't know if you can put labels on attachments in DC. I will refer you to this page to start: https://confluence.atlassian.com/doc/upload-files-139513.html 

I'm not sure how you would make the files accessible to users within Confluence. There is something about the text being searchable on the page I linked to, but you should review the Atlassian documentation for the release of Confluence you are on to see what is available.