Can I set restrictions on my diagrams?


Could you please tell me can I (and how) set restriction on my diagrams so not everyone could see them (even if they use Search for diagram option)?


Thank you in advance.




1 answer diagrams are page attachments, so the permissions are those of ability of that user to view those attachments only, unfortunately.

We are aware of this requirement, though, it is something we indeed to investigate.


Thank you for your answer Mr Benson. Just one remark - I can see recent diagrams from other users although we are not using the same page, not even the same space. I assume that option recent diagrams cannot be disabled somehow?

There's no current way to disable the recent diagrams list. Is it that you don't want to see diagrams from other space than the one you're in?

Actually, I do not wish other users to see my diagrams and vice versa. I just wanted to double-check that this option is really not possible for the moment. Thank you. You were very helpful Mr Benson. Regards, Tamara

Hi @David Benson [] - I realise this conversation is not yet a year old, so don't take this as a "hurry up"...but my organisation has recently purchased and installed the plugin for Confluence, and today I discovered the same issue.  When selecting "recent diagrams", I can see lots of other people's diagrams.  I understand that this can be controlled by page security itself, and I'll certainly let our users know that, but I think the problem is that I would imagine most users would assume a "default deny" approach to the security of their own diagrams, and indeed it's most likely that this wrong assumption is not discovered by the original diagram-makers themselves, but by others who are surprised at the list contents when initiating their own diagram.  Are you able to give a status update as to a fix?  Is there a plan to fix this in terms of providing individual security for diagrams?  I'd suggest that possibly the easiest fix would be to prompt the user at both diagram-creation and diagram-insertion time with a reminder about the coupling between diagram security and page security.

There's a few issues in here. There's the scope of searches, the scope of recent diagrams and permissions on diagrams. I would agree with recent diagrams, thinking more, that's a usability issue with larger instances.

In terms of searches, yes, we could probably restrict the search. But then, you could go to the Confluence search, specify diagrams and you'd get the original result.

In terms of a "default deny" on diagrams, that would cause problems in the context of Confluence. If the diagram didn't inherit the permissions of the holding page by default, you're looking at separate permissions system for outside of that of pages. That is not something I'd want to see.

Yep, I agree with the difficulties, and I think the best compromise would be to have an alert saying something like "this diagram will inherit visibility and editability permissions of the parent page", either upon creation of a new diagram within a Confluence page, or upon first save.  That way nobody has to change actual security functionality, but for users who might make diagrams but never have cause to consider implications surrounding who can see/edit them, I can foresee an occasional moment of "phew - that's good to know....I'll just move the diagram or page into this other area, or change its permissions". 

Suggest an answer

Log in or Sign up to answer
Community showcase
Published Mar 12, 2019 in Confluence

Confluence Admin Certification now $150 for Community Members

More and more people are building their careers with Atlassian, and we want you to be at the front of this wave! Important Dates Start the Certification Prep Course by 2 April 2019 Take your e...

482 views 2 13
Read article

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you