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How to maximize Time Efficiency


Lately, we’ve been thinking a lot about time efficiency. It’s a huge USP of automation software, as one of the main results businesses achieve is better productivity when they automate their project management.

When we think about time efficiency, we envisage being able to accomplish tasks quickly and accurately, without essentially wasting time on trivial issues that could easily be avoided.

But what are these trivial issues, and how exactly can we mitigate them, when it comes to Jira? We’ve been chatting a lot recently about automation and how Optimizer can enhance your Jira performance… but let’s focus on the bigger picture here. Maximizing time efficiency.

How System Administrators Can Achieve Better Efficiency

So, how can system administrators achieve better efficiency? We need to think about preventative administration and how this can help stop problems in their tracks – or even mitigate them before they occur. The responsibilities of a system admin can often be time-consuming, so it’s important to understand how to alleviate this.


System administrators are typically responsible for:

  • Configuring and administering Jira software and Jira Service Desk, as well as related products such as apps

  • Managing global settings including users and groups, roles, global permissions, and schemes

  • Creating projects, setting up project permissions and assigning Jira project administrators

  • Managing configuration items such as custom fields, workflows, screens and issue types

  • Handling the request for new configuration items from users, managers or project administrators, ensuring there is no duplication of items or checking if a similar item created for a previous project can be reused

  • Ensuring system health by monitoring how the system is behaving – for example, keeping an eye on performance and stability metrics

How Apps Can Promote Efficient Time Management

As we all know, apps transform Jira into a tightly integrated product development solution for teams who need to get more done in less time, but how exactly do they increase productivity and make it easier to manage large scale projects?

Optimizer for Jira 4.0 has gone through quite the year of transformation, with new and improved interfaces that minimize the distraction of the default Jira administration pages. On top of this, functionality has been improved across many Optimizer features, meaning that timely processes can become more efficient – and faster. For example:

  • Tables allow you to filter or search configuration items based on attributes or search. By implementing filters, system admins can easily find duplicates or previously existing items (meaning that duplication can be avoided when someone requests a new configuration item).

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  • Advanced health checks help to detect problems before they occur, with heap, thread and database monitoring. Health checks also help to save time by pinpointing areas of improvement that need to be worked on.


  • Reports provide an overview of the health, progress and overall status of your Jira projects, allowing you to determine the direction of your system.

  • The task system increases reliability by allowing you to queue actions (such as deletions or user inactivation) and run them all at once. Not only does this save time (these actions will run in the background), it also means you don’t need to keep track of which items you deleted as all of the details are in the task queue and audit log.

So, how has Optimizer for Jira enhanced time management for your teams? Let us know in the comments below.




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