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How Time-In-Status Project Management Tools Supercharge Workflow Productivity

“The key is not in spending time, but in investing it,"  wisely quoted by an American educator and businessman, Mr. Stephen Covey.

Aren’t all the businesses that are working on various projects willing to invest their time!

Investing time in the right direction is the key to good project management, and analyzing and managing this correctly is an intrinsic quality of a good project manager.

When a project is in progress, there’s a lot to track with respect to time, such as,

  • Hours spent on each task/status.
  • The assignee's time of status was high.
  • Most importantly, time spent in each project stage.

To improve the efficiency of work flow, one needs to analyze time, but one also needs data to have more control over one’s project progress.

Some of the popular features of time tracking software that are much needed in today’s world to achieve the goal of project management more efficiently are,

  1. Time in status report: This is the most widely used feature by Jira users, as it shows precisely how much time each task has spent in workflow status. Getting a detailed report about this, it can help the PMs make informed decisions about team workflow, like where to cut some steps, how to decrease the maximum time spent, and giving personal attention to the assignee who is taking a long time to finish tasks.

To make things better and more productive, the software also comes up with additional options to further filter the data, viz, filter data by project, Fix version, sprint, issue dates, status, assignee, Jira filter, and JQL. 

TIS-1.png

What more can one ask for if the software allows one to export the data to Power BI?

  1. Power BI Export: The Tech and DSA worlds clearly know that Power BI offers robust data visualization tool to transform complex data sets to interactive dashboards. Some, time in status tools, allows importing time status reports to Power BI using the JSON Feed feature. Some key benefits of importing data to Power BI are,
  • Advanced data visualization
  • Enhanced data integration
  • Advanced Analytics
  • Customizable Dashboards and Report

 

TIS - Power BI Export Output.png

 

When taking a monthly or weekly performance review, Excel or CSV files with Time in status report imported come in handy.

  1. CSV/Excel Export: The feature of exporting the data of the tool to a CSV and Excel file or Google Spreadsheets, allows one to examine a particular issue with the project, like prolonged “in progress” status for a task in the project. During stand-ups, scrum meetings, or review meetings, there can be transparency regarding the issue, and data will be handy in Excel, CSV, or Google spreadsheets.

Take home message:

Time in status reports, which give maximum features, allows one to monitor, analyze, and make informed decisions for the project.

Time in Status Reports tool  by RVS is one tool that can help you achieve this objective by giving all these features to its users. Try it today to identify loopholes or hindrances to your project’s workflow and make productive changes in your Jira workflow.

 

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