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Cost Tracking for Small Business. [How and Why]

Small business owners have numerous responsibilities, from managing employees to attracting new customers. However, one aspect that should never be overlooked is keeping track of finances. Whether you are a startup or have been in business for years, staying on top of your financial situation is crucial for success.giphy.gif

Studies indicate that a staggering 65 percent of entrepreneurs who faced failure admitted to making an avoidable mistake. Learn from their experiences and avoid falling into the same trap. Acquiring this crucial skill will significantly increase your business's chances of achieving success.

In this post, we will explore the importance of tracking finances as a small business owner and how the Cost Tracker add-on can be a valuable tool to help you manage your finances effectively.

1.Understand the Financial Health of Your Business.

Accurate financial tracking allows you to gain a clear understanding of the financial health of your business. By keeping track of income and expenses, you can assess profitability, identify areas for improvement, and make informed decisions about resource allocation.

2. Streamline Tax Preparation

Maintaining organized financial records throughout the year makes tax season less stressful. By tracking expenses, income, and other financial transactions, you will have the necessary documentation readily available, ensuring smooth and accurate tax filing.

3. Identify Cost-Saving Opportunities

Tracking finances helps you identify areas where you can reduce costs and increase savings. By analyzing your expenses, you can identify unnecessary expenditures, negotiate better deals with suppliers, and implement cost-saving measures, ultimately improving your bottom line.

4.Optimize Resource Allocation

By monitoring your finances, you can allocate resources strategically. The Cost Tracker add-on provides comprehensive reports and insights, allowing you to identify where your resources are being allocated and make adjustments as needed. This enables you to optimize your budget and focus on activities that generate the highest returns.

5. Plan for Growth and Expansion

Accurate financial tracking provides a solid foundation for planning and forecasting. By analyzing historical financial data, you can make informed projections, set realistic goals, and make strategic decisions to drive growth and expansion.

Tips for Effective Financial Tracking with Cost Tracker:

  • Set up Cost Tracker  and ensure the necessary permissions are in place.Screenshot 2023-07-20 163917.png
  • The initial step is to set the hourly rate for each team member individually.Screenshot 2023-07-20 163111.png

  • Next, add the list of expenses related to the project. This includes One-time and Recurring expenses, as well as expenses associated with specific Projects or Users.Screenshot 2023-07-20 163230.png

  • Generate detailed reports to gain insights into your financial data and identify trends.Screenshot 2023-07-19 082712.png
  • Regularly review your financial reports to assess the performance of your business and make necessary adjustments.


By implementing the Cost Tracker add-on and following these tips, small business owners can effectively track their finances, gain valuable insights, and optimize their financial management processes. With a clear picture of their financial situation, they can make informed decisions that drive growth, profitability, and long-term success.

P.S. We invite you to read other articles and use cases from our team: 



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