Sending calendar (ical) entries in notification emails based on due date or any other date/time field

Vincenzo Caruso March 26, 2014

I'd like jira to attach an iCalendar (.ics, .ical - http://tools.ietf.org/html/rfc5545) entry to the notification email when an issue is created or modified. Ideally the ical entry should also contain remiders.

Is there any way I can achieve that?

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Mehmet Kazgan
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March 27, 2014

Hi Vincenzo,

I would do that with the following:

  1. Add a custom field called "iCalendar Entry" for the project
  2. Enable it in the Edit mode or add a transition in the workflow to add that entry per ticket
  3. Create a custom event and add that event to the notification scheme
  4. You can create custom email templates as described below in the links and post that iCalendar entry field value in the notification email template

Custom events: https://confluence.atlassian.com/display/JIRA/Adding+a+custom+event

Mapping events to custom email templates: https://docs.servicerocket.com/display/ATLASSIAN/How+to+create+a+custom+event+in+JIRA

Customizing email: content: https://confluence.atlassian.com/display/JIRA/Customizing+Email+Content

Vincenzo Caruso March 27, 2014

Hi Mehmet,

I think I understand the idea and I got as far as your step 4, however the final result is not yet achievable because the email headers cannot be changed, as per https://jira.atlassian.com/browse/JRA-4451, this means I can't attach or inline a VCAL entry.

It's a bit disappointing because it prevents jira to integrate with external calendar tools. This would be very useful for instance to make people non on jira aware of deadlines (due date for instance).

Thanks for you help anyway.

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